What are the reimbursement requirements and instructions to apply for a travel award?

Please click here for the online Reimbursement Form instructions. 

1. Awardees must be registered as a full-time graduate student at TAMU – College Station at the time of receiving reimbursement. NOTE: If the awardee is traveling over the summer but does not wish to register full-time for the Summer Term, they may: 1) register for 1 or more credit hours during the summer to receive the RAP reimbursement during the summer, or 2) register full-time for the Fall Term to receive the RAP reimbursement when the Fall Term begins. Applicants must submit Reimbursement Forms within 30 days of the trip return date.
2. If awarded, students must submit the Reimbursement Form through the Travel Award Portal within 30 days of the travel return date. Approved reimbursements will post to the student account as a scholarship posting. The Graduate and Professional School will not issue a check, nor will the student’s department receive reimbursement. NOTE: The Grad School cannot reimburse funds directly to the student department or through Concur.
3. Awarded applicants who will graduate in the semester in which their travel occurs must submit the reimbursement form BEFORE graduation, as students CANNOT receive reimbursement after graduation.
4. The reimbursement form submitted through the Travel Award Portal must include:
   1. Itemized receipts: An itemized receipt includes a list of items purchased and the price of each item. Receipts not itemized do not qualify for reimbursement. The grad school will not reimburse itemized meal receipts that include alcohol.   
   2. A two-page trip reflection: A two-page reflection of the student’s trip (i.e., research accomplished, conference sessions attended, etc.) summarizing the trip and its impact on professional development and academic pursuits. The reflection must include the following statement followed by the student’s signature: “I verify that this is an accurate representation of my accomplishments using these Travel Award funds.”

Questions? Email us at grad-travel-award@tamu.edu.

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