Travel Awards

Graduate Student Research and Presentation Travel Award Guidelines

The Graduate and Professional School’s Graduate Student Research and Presentation (RAP) Travel Award provides graduate students with educational and professional development opportunities through reimbursing up to $750 for travel expenses associated with academic conferences and research projects in the United States and abroad.     

Award Application & Reimbursement Portal

Here you can find information on how to apply for the Travel Award, application guidelines, and submit your application. It is the applicant’s responsibility to review all information provided below before applying. The deadline to submit an application for a virtual conference is 10 business days prior to the first day of the conference.

START YOUR APPLICATION

UPDATE 09/15/2022:


TRAVEL BEGINNING SEPTEMBER 15th TO November 30th, 2022:

In compliance with current TAMU travel policies, the Graduate and Professional School is

  1.  TEMPORARILY accepting applications for Virtual Conference Abstract and Registration Fees ONLY (oral or poster   presentations); and
  2.  Accepting Travel Award applications for domestic travel (to conduct research, or present oral or poster conference   presentations ONLY).
  3. Accepting Travel Award applications for international travel that demonstrates IN THE TRAVEL AWARD APPLICATION that it meets current TAMU travel policies  AND provides all CONCUR approvals in the application.
    1. For international applications please do not submit your application until your CONCUR travel request is approved.
    2. Please download a copy of your approved CONCUR Travel Request Report and include it in the “Travel Purpose and Activities Essay (.pdf)” file that you upload on screen 4 of the application.  
  4. TO DOWNLOAD: Log into Concur, click on “Requests” at the top, click on the specific travel request, then in the top right click “Print/Email” and select “Travel Request Allocation Report.” 


For travel with a start date of September 1st, 2022 through November 30th, 2022, deadlines for applications will be 10 BUSINESS DAYS from the first date of travel or conference start date, whichever comes first. Applications are considered SUBMITTED when both Committee Chair and Department Head approvals have been received. It is the student’s responsibility to confirm that those approvals are completed and the application is submitted to Grad School Review before the 10 business day deadline. Please note, applications will be reviewed in the order they are received, and it will take 5-10 business days to receive your decision. We recommend you submit your application as early as possible to allow time for any corrections in the event an application requirement is missing. If you have questions, please email grad-travel-award@tamu.edu


TRAVEL BEGINNING ON OR AFTER DECEMBER 1st, 2022

For travel beginning December 1st, 2022 and beyond, the Travel Award deadlines will revert to our normal quarterly deadline system (See the Travel Dates and Deadlines Table below). 

 

Travel Start Date 

(deadline is determined by the travel start date)

Deadline

September 1st - November 30th

Fall 2022: 10 business days

Fall 2023 and beyond: August 1st

December 1st - February 28th/29th

November 1st

March 1st - May 30th 

February 1st

June 1st - August 31st 

May 1st 

Note: Applications are accepted for two deadlines at a time.


Applications are considered SUBMITTED when both Committee Chair and Department Head approvals have been received. It is the student’s responsibility to confirm that those approvals are completed and the application is submitted to Grad School Review before the deadline. Please note, applications will be reviewed in the order they are received, and it will take 5-10 business days to receive your decision. We recommend you submit your application as early as possible to allow time for any corrections in the event an application requirement is missing.

We will review the TAMU Travel Guidelines at the first of every month and reevaluate our policy as needed. Please direct questions to grad-travel-award@tamu.edu.

Eligibility

Before submitting your application, read through the following carefully and ensure that you meet all of the requirements for eligibility.

View Eligibility

Guidelines

Deadlines

Travel Beginning September 15th through December 1st, 2022

For travel with a start date of September 1st, 2022 through November 30th, 2022, deadlines for applications will be 10 BUSINESS DAYS. Applications MUST be submitted at least 10 business days prior to the first day of the conference/first day of travel (whichever is first). Applications are considered SUBMITTED when both Committee Chair and Department Head approvals have been received. It is the student’s responsibility to confirm that those approvals are completed and the application is submitted to Grad School Review before the 10 business day deadline. Please note, applications will be reviewed in the order they are received, and it will take 5-10 business days to receive your decision. We recommend you submit your application as early as possible to allow time for any corrections in the event an application requirement is missing. If you have questions, please email grad-travel-award@tamu.edu.


Travel Beginning on or after December 1st, 2022

For travel beginning December 1st, 2022 and beyond, the Travel Award deadlines will revert to our normal quarterly deadline system (see the Travel Dates and Deadlines table below).

Travel Start Date
(deadline is determined by the travel start date)
Deadline

September 1st - November 30th

Fall 2022: 10 business days

Fall 2023 and beyond: August 1st

December 1st - February 28th/29th

November 1st

March 1st - May 30th 

February 1st

June 1st - August 31st 

May 1st 

Note: Applications are accepted for two deadlines at a time.


Selection Process

Limited budget for the Research and Presentation Travel Award program requires a selective application process. The Grad School will base award selection on the quality of the application as determined by the Review Committee. Priority goes to students presenting at conferences, traveling for research, or traveling to attend a conference, in that order. OGAPS will consider other types of travel award applications (e.g. unpaid internship, training courses) that do NOT represent a required part of the student’s academic degree program. The review committee, at their discretion, may make adjustments to ensure an appropriate distribution of awards among students from the various colleges of the University.

Reimbursement

The Graduate Student Research and Presentation Travel Award reimburses travel expenses ONLY up to the award amount and AFTER other funding sources have been applied. Covered expenses include: lodging, airfare, car rentals, shuttles, gas, conference registration fees, meals, etc. The Award DOES NOT reimburse for meal receipts that include alcohol, materials (e.g. poster printing), supplies, books, equipment, membership fees, or any extra-curricular activities during your trip. Awards for virtual conferences will only cover the virtual conference registration fee. Annual membership fees will not be covered. The Grad School will not reimburse for travel outside of your travel window. Students must submit itemized receipts for ALL expenses.


Award Categories

Award CategoriesMaximum Award Amount

Virtual Conferences or Domestic Travel: (Continental United States – excludes Hawaii and Alaska)

$500
International Travel: (Hawaii, Alaska, & all countries other than the United States)$750

Research Travel: (Domestic or International Travel)

$750


Application Requirements

The Graduate and Professional School will only consider complete applications for the Graduate Student Research and Presentation Travel Award. In order to complete your application, ensure that you’ve included all the required information.

REQUIREMENTS FOR YOUR APPLICATION

Additional requirements

Travel Purpose and Activities Essay (pdf) - see template (including Concur Travel Request Report for International Travel Applications)

G.R.A.D. Aggies professional development event information and reflection (pdf) - see template and Reflection Screengrab Instructions. 

Conference Presentation Acceptance or  Submission Confirmation (pdf) - see template (NOTE: If you have not received your conference acceptance please submit your abstract submission confirmation. We will grant contingent approval until the conference acceptance is received and sent to us at grad-travel-award@tamu.edu)

FAQS- FREQUENTLY ASKED QUESTIONS

Check out some of our FAQs regarding the Award application process.

FAQs

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