Graduate Student Travel Awards

The Graduate and Professional School’s Graduate Student Travel Awards support educational and professional development opportunities for graduate students. The Graduate & Professional School does this through two awards:

Graduate Student Research and Presentation (RAP) Travel Award

The program reimburses students up to $1000 for travel expenses associated with academic conferences and research projects in the United States and abroad.  

Additional support for the Graduate and Professional School’s Research and Presentation Travel Awards is generously provided by Association of Former Students and the George & Barbara Bush Foundation. The George & Barbara Bush Foundation is dedicated to the idea that public service is a noble calling. It works to preserve the historic legacy of President George Bush and support the George Bush Presidential Library and Museum, The Bush School of Government and Public Service and the local community.   

Graduate Student Child Care (CC) Travel Award

*NEW* October 2024 Opportunity!

The Graduate Student Child Care Travel Award reimburses students up to $750 for expenses incurred to care for children (either expenses for child travel or child care at home) while attending academic conferences, professional development opportunities, or conducting research in the United States or abroad*.

*NOTE: Travel opportunity must be outside of the local Bryan/College Station area.

START YOUR APPLICATION

Graduate Student Eligibility

Before submitting your application, read through the following carefully and ensure that you meet all of the requirements for eligibility.

Eligibility Requirements for all travel awards

IMPORTANT: Do not submit your application if you are missing any requirements (please read the Application Requirements). We are not able to accept supplemental materials via email and the application portal does not allow any additional documents to be added to your application. If you are missing requirements, we will have to return your application to you for you to update.

Eligibility Requirements for the child care travel award specifically

All the above requirements must be met to qualify for the Child Care Travel Award. In addition: 

  1. Graduate students who need additional financial support to provide care for their child/children (beyond normal day-to-day care) in order to engage in the professional development travel opportunity are eligible to apply. This can include financial support for the child/children to travel with the applicant or for supplemental care at home. 

    1. A child is defined as a minor who resides with the graduate student and for whom the student is the primary caregiver.

PLEASE REVIEW THE LIST OF ELIGIBLE AND NON-ELIGIBLE EXPENSES UNDER THE REIMBURSEMENT SECTION BEFORE APPLYING.

Award categories

Award

Travel Category

Maximum Amount

RAP Travel Award

Domestic Travel: Continental United States, Hawaii and Alaska

$1000

International Travel: U.S. Territories (e.g. Puerto Rico) & all countries other than the United States

$1000

Virtual/Online

Conference registration fee only

Local: Bryan/College Station, TX

Conference registration fee only

Child Care Travel Award

Domestic or International Travel only

*NOTE: Opportunity must be outside of the local Bryan/College Station area

$750

Selection Process

Please note, applications are reviewed after the deadline closes and in the order they are received, and it will take 5-10 business days from the deadline date to receive your decision.

The Research and Presentation Travel Award (RAP) is designed to supplement graduate and professional students who need additional financial support to secure FULL travel funding for professional development travel opportunities. The RAP Travel Award reimburses travel expenses AFTER other funding sources have been applied.

The Child Care Travel Award (CC) is designed to support graduate and professional students who need additional financial support to provide care for their child/children (beyond normal day-to-day care) in order to engage in professional development travel opportunities.

Limited budget for the Research and Presentation Travel Award and Child Care Travel Award programs require a selective application process. The Grad School will base award selection on the quality of the application as determined by the Review Committee. Priority goes to students presenting at conferences, traveling for research, or traveling to attend a conference, in that order. The Grad School will consider other types of travel award applications (e.g. unpaid internship, training courses) that do NOT represent a required part of the student’s academic degree program. The review committee, at their discretion, may make adjustments to ensure an appropriate distribution of awards among students from the various Schools/Colleges of the University.

Reimbursement

REIMBURSEMENT FOR EDUCATION ABROAD REGISTRATION FOR INTERNATIONAL TRAVEL: Per university foreign travel rules (Standard Administrative Procedures 21.01.03.M0.02), all graduate and professional students pursuing an independent international experience MUST register with Education Abroad. If awarded a Graduate Student Travel Award, any cost associated with registering with Education Abroad (e.g. registration, Cultural Insurance Services International (CISI)) will be covered by the Graduate and Professional School up to $50 (i.e. students do not need to use part of the $1,000 Travel Award to cover these costs) and should be added to the Emburse Travel Expense Report.

Application Requirements

The Graduate and Professional School will only consider complete applications for the Graduate Student Travel Awards. In order to complete your application, ensure that you’ve included all the required information. Please review the application requirements before beginning your application.

A complete application, submitted through the GrabHub Graduate Student Travel Awards Application includes:

We will NOT consider incomplete and/or late applications.

FAQs - Frequently asked questions

Check out some of our FAQs regarding the Award application process.

FAQs

Other Travel Support Options

International Travel: Scholarships

International Travel: Additional Funding Resources

Securing Other Funding: Check with your college, department and/or the conference you are attending for other travel funding opportunities. Some conferences provide travel awards or waive registration fees for spending some time volunteering during the event.

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