Please log into tamugrad.infoready4.com with your NetID and password. Access the Applications tab from the navigation bar at the top of the page. This will list all of your applications in the Texas A&M Grad School InfoReady platform. Find your Graduate Student Travel Award application in the application Grid. Use the search bar to look up your application.

Status Categories:
Draft - your application is not submitted but any progress you have made has been saved. Please note that InfoReady does not automatically save your applications as a draft, you must click the “Save as Draft" button on the bottom left of the page.

Submitted - your application is successfully uploaded into the Texas A&M Grad School’s Graduate Student Travel Award InfoReady portal. It is pending Graduate and Professional School Administrative Review.

Accepted - your application has been approved by the Grad School and may now proceed to the Travel Award Review Committee for review. You have not been awarded at this time.

Returned - your application is missing information or is incorrect and you may make the required corrections for approval by a Grad School Administrator. You will see the application in your “Applications” tab with the “Draft” status. You must resubmit your application for approval.

Awarded - congratulations you have been approved for funding with a Texas A&M Grad School Graduate Student Travel Award.

Not Awarded (Rejected) - unfortunately your application has not been approved for funding. We encourage you to apply again.

To see current GRAD Aggies events, click here.

Your reflection quiz does not need to be graded before you submit your application, just be sure you are uploading a screengrab that shows your name, the name of the event and all of your answers to the reflection questions in your application.

Please visit the GRAD Aggies calendar. Events in the GRAD Aggies calendar that are NOT eligible GRAD Aggies events will explicitly say so in their description. Please click on the events to read their descriptions.

The number of Graduate Student Travel Awards a student may receive during their tenure is determined by their primary (i.e. terminal) degree program.

Master's students: Students whose primary degree program is a Master's may receive a maximum of one Child Care Travel Award.

Doctoral students: Students whose primary degree program is a doctoral degree may receive a maximum of two Travel Awards and a maximum of one Child Care Travel Award. NOTE: Students earning a master's degree during their doctoral degree program may receive a maximum of two awards.

A complete application, submitted through the InfoReady RAP Travel Award Application includes:

1. Student Information
   • Student Name, UIN, TAMU Email, Phone, College/Department, Student Level
   • Currently employed at TAMU
   • Committee Chair Information (Name, Email)
   • Academic Department's Business Coordinator Information (Name, Email, Phone Number)
2. Travel Authentication
   • Travel Award Deadline Selection
   • Travel Start Date
   • Travel End Date
     • *We understand that travel dates can shift. If the applicant's dates change so much as to move the application into a different travel period, the applicant must resubmit the application for the new travel period's deadline. Please notify grad-travel-award@tamu.edu of any changes prior to your departure.
   • Conference/Event/Trip Name (no abbreviations please)
   • Travel Type
     1. Domestic - Continental United States, Hawaii, and Alaska
     2. International - U.S. Territories (e.g. Puerto Rico and all countries outside of the United States)
     3. Virtual/Online Conference (only eligible to reimburse conference registration
     4. Local (Bryan/College Station, TX) Conference (only eligible to reimburse conference registration)
   • Travel Category
     1. conference presentation (oral or poster)
     2. attend a conference (not presenting oral or poster)
     3. research project (i.e. collecting data)
     4. training
     5. unpaid internship
     6. other
3. Location of Travel (including City, State, and Country)
   • Concur Travel Request (PDF)
   • Travel Budget - COMPLETE Budget Information, either in the Concur Travel Request or using the travel budget template. Please provide your best estimate for ALL anticipated travel expenses; even if these expenses are beyond the maximum travel award.
   • Other Funding: Other funding sources (pending, received, denied)
   • Conference Presentation Acceptance or Submission Confirmation (pdf) - see template (NOTE: If you have not received your conference acceptance please submit your abstract submission confirmation. We will grant contingent approval until the conference acceptance is received and sent to us at grad-travel-award@tamu.edu. We cannot accept applications after the deadline has passed.
4. Eligibility Verification
   • Academic standing (GPA 3.0 or higher)
   • Full-time status
   • Travel Award History (received before)
   • GRAD Aggies Requirement: GRAD Aggies professional development event information and reflection (pdf) - see template with attendance and reflection screengrab instructions.
5. Travel Purpose & Impact Essay (pdf) - see template (include Concur Travel Request Report for International Travel Applications
6. Acknowledgement: By submitting this application you confirm that you do not have sufficient external funds (i.e. from your department or Chair) to fully fund your travel and that you have made your department and Chair aware of your application.

We will NOT consider incomplete and/or late applications.

The Graduate & Professional School has updated the Travel Award, eligibility requirements, application components, award amounts and reimbursement process. The August 1st, 2024 deadline for travel in September, October and November is the first deadline with these new requirements. Awards received prior to the August 1st, 2024 deadline must follow the reimbursement process outlined in their award email notification.

Awards Received Prior to August 1st, 2024

• Follow the reimbursement process outlined in your award email notification and submit the reimbursement form found at grad-rap-portal.tamu.edu.
• Reimbursement for Graduate Student Research and Presentation Travel Awards will be posted to your Texas A&M University Student Account in the form of a scholarship. The Graduate and Professional School will not issue a check, nor will your department receive reimbursement. If you have an outstanding balance on your TAMU Student Account, the award will apply toward that balance. Any remaining funds from the award will credit your billing account and then arrive via direct deposit. Ensure that you have direct deposit set up using the MyFinances tab in the Howdy portal.

To receive reimbursement you MUST complete the online Reimbursement Form found here within 30 days of the return date of your scheduled trip.

As part of the online Reimbursement Form, you MUST include all of the following information and documents:

• ITEMIZED receipts for ALL expenses. An itemized receipt includes a list of items purchased and the price of each item. If a receipt is not itemized, you will not receive reimbursement for that receipt. NOTE: If traveling internationally, please convert all expenses to US dollars and write this amount and the type of travel expense on the receipt, so it can be matched with the item on your expense report.
• All trip expenses (not just the ones being reimbursed) should be included in the total expense report. The amount of funding received from other sources (Chair, Department, etc.) must also be included. This amount will be applied to the total expense report and the remainder will be the eligible amount for reimbursement by the Graduate and Professional School, up to the award amount.
• A two-page reflection of your trip (i.e., research accomplished, conference sessions attended, etc). The reflection MUST include the following statement followed by your signature:

“I verify that this is an accurate representation of my accomplishments using these travel award funds.”

Remember: You must complete your reimbursement form within 30 days of the return date of your scheduled trip. The Grad School will NOT process reimbursement requests submitted after 30 days from your return date.

The reimbursement form can be filled out online here.

Awards Received August 1st, 2024 or Beyond

1. Awardees must be registered as a full-time graduate student at TAMU – College Station at the time of receiving reimbursement. NOTE: If the awardee is traveling over the summer but does not wish to register full-time for the Summer Term, they may: 1) register for 1 or more credit hours during the summer to receive the RAP reimbursement during the summer, or 2) register full-time for the Fall Term to receive the RAP reimbursement when the Fall Term begins.
2. If awarded, students must submit the Reimbursement Form through the Travel Award Portal within 30 days of the travel return date. Concur Expense Reports must comply with TAMU Travel Guidelines as found here. To receive your RAP Travel Award, you need to allocate expenses within Concur up to your awarded amount. Please reference the account number stated in your award email for the RAP Travel allocation.
   • Instructions on how to perform common Concur actions (create an expense report, allocate expenses, etc.) are found here. 
   • Your reimbursement will be issued through the method you select in Concur. The Graduate and Professional School will not issue a check, nor will the student’s academic department receive reimbursement.
   • A two-page reflection of the student’s trip (i.e., research accomplished, conference sessions attended, etc.) summarizing the trip and its impact on professional development and academic pursuits should be attached to the Concur Expense Report. The reflection must include the following statement followed by the student’s signature: “I verify that this is an accurate representation of my accomplishments using these Travel Award funds.
   • If you do not have access to Concur as a Graduate Student Employee, work with your academic department’s Business Coordinator to submit the Concur Expense Report on your behalf. 
3. Awarded applicants who will graduate in the semester in which their travel occurs must submit the reimbursement form BEFORE graduation, as students CANNOT receive reimbursement after graduation.

Questions? Email us at grad-travel-award@tamu.edu.