What are the requirements and instructions to apply for a travel award?

A complete application, submitted through the InfoReady RAP Travel Award Application includes:

1. Student Information
   • Student Name, UIN, TAMU Email, Phone, College/Department, Student Level
   • Currently employed at TAMU
   • Committee Chair Information (Name, Email)
   • Academic Department's Business Coordinator Information (Name, Email, Phone Number)
2. Travel Authentication
   • Travel Award Deadline Selection
   • Travel Start Date
   • Travel End Date
     • *We understand that travel dates can shift. If the applicant's dates change so much as to move the application into a different travel period, the applicant must resubmit the application for the new travel period's deadline. Please notify grad-travel-award@tamu.edu of any changes prior to your departure.
   • Conference/Event/Trip Name (no abbreviations please)
   • Travel Type
     1. Domestic - Continental United States, Hawaii, and Alaska
     2. International - U.S. Territories (e.g. Puerto Rico and all countries outside of the United States)
     3. Virtual/Online Conference (only eligible to reimburse conference registration
     4. Local (Bryan/College Station, TX) Conference (only eligible to reimburse conference registration)
   • Travel Category
     1. conference presentation (oral or poster)
     2. attend a conference (not presenting oral or poster)
     3. research project (i.e. collecting data)
     4. training
     5. unpaid internship
     6. other
3. Location of Travel (including City, State, and Country)
   • Concur Travel Request (PDF)
   • Travel Budget - COMPLETE Budget Information, either in the Concur Travel Request or using the travel budget template. Please provide your best estimate for ALL anticipated travel expenses; even if these expenses are beyond the maximum travel award.
   • Other Funding: Other funding sources (pending, received, denied)
   • Conference Presentation Acceptance or Submission Confirmation (pdf) - see template (NOTE: If you have not received your conference acceptance please submit your abstract submission confirmation. We will grant contingent approval until the conference acceptance is received and sent to us at grad-travel-award@tamu.edu. We cannot accept applications after the deadline has passed.
4. Eligibility Verification
   • Academic standing (GPA 3.0 or higher)
   • Full-time status
   • Travel Award History (received before)
   • GRAD Aggies Requirement: GRAD Aggies professional development event information and reflection (pdf) - see template with attendance and reflection screengrab instructions.
5. Travel Purpose & Impact Essay (pdf) - see template (include Concur Travel Request Report for International Travel Applications
6. Acknowledgement: By submitting this application you confirm that you do not have sufficient external funds (i.e. from your department or Chair) to fully fund your travel and that you have made your department and Chair aware of your application.

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