What are the application requirements and instructions to apply for a travel award?

A complete application, submitted through the RAP Awards Portal includes:

1. Student Information:
   • Name, Email, Phone, Department
2. Travel Information:
   • Purpose of Travel
   • Location of Travel (including City, State and Country)
   • Travel Category
     1. conference Presentation (Oral or Poster)
     2. attend a conference,
     3. research project
     4. training
     5. unpaid internship
     6. other
   • Travel Type
     1. Domestic – Continental United States;
     2. International – includes Hawaii, Alaska and all countries outside of the United States
   • Travel Date Range
   • Travel Start Date
   • Travel End Date
   • Travel Impact

*We understand that travel dates can shift. If applicant’s dates change so much as to move applicant into a different travel period, applicant must resubmit the application for the new travel period’s deadline. Please notify grad-travel-award@tamu.edu of any changes prior to your departure.

3. Funds Requested:

• COMPLETE Budget Information. Please provide your best estimate for ALL anticipated travel expenses; even if these expenses are beyond the maximum travel award.
• Other funding sources (pending, received, denied)

3. Additional requirements

• Travel Purpose and Activities Essay (pdf) - see template (include Concur Travel Request Report for International Travel Applications)
• G.R.A.D. Aggies professional development event information and reflection (pdf) - see template with attendance and reflection screengrab instructions. 
• Conference Presentation Acceptance or Submission Confirmation (pdf) - see template (NOTE: If you have not received your conference acceptance please submit your abstract submission confirmation. We will grant contingent approval until the conference acceptance is received and sent to us at grad-travel-award@tamu.edu. We cannot accept applications after the deadline has passed.)

5. Approvals
   
   BOTH the applicant’s Committee Chair AND Department Head (or proxy approver) MUST approve the application through the online system for the grad school to consider it complete. It is the applicant’s responsibility to 1) confirm with your department who you should select as your Department Head approver, and 2) follow up with the Chair and Head Approver to confirm the necessary approvals are completed by the deadline. 

Please click here for Committee Chair and Department Head Approval instructions. 

NOTE: DO NOT SUBMIT YOUR APPLICATION WITH EITHER THE CHAIR OR DEPARTMENT HEAD BLANK. If you cannot find the correct name, please email us to discuss the issue before you submit. If you leave either the Committee Chair or the Department Head fields blank in your application, the application will not progress to Administration review.
The Graduate and Professional School will not deem applications complete AND successfully submitted until both Committee Chair and Department Head submit their approvals through the online system.  We will NOT consider incomplete and/or late applications.

Please click here for more detailed online Application Form instructions.

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