6 Graduate Admissions Processing

6.1 Directory

Mailing Addresses
Office of Graduate Admissions
Texas A&M University
P.O. Box 40001
College Station, TX 77842-4001    

Office of International Admissions
Texas A&M University
P.O. Box 40002
College Station, TX 77842-4002

Physical Address for Express Mail
Office of Admissions – Texas A&M University
General Services Complex
750 Agronomy Road, Suite 1601
0200 TAMU
College Station, TX 77843-0200

Physical Location
The General Services Complex is on the corner of Agronomy Rd and F & B, just down from the Physical Plant.

General Phone
(979) 845-1060
Graduate program staff are encouraged to contact their Admissions liaison for more efficient assistance. 
Fax: (979) 458-1018
URL: http://admissions.tamu.edu

6.2    Items Required by Admissions Office

• Application form – Centralized Application Services: 
• Texas A&M University GraduateCAS (UniCAS)
• EngineeringCAS
• BusinessCAS
• SOPHAS/SOPHAS Express
• HAPMCAS
• PharmCAS
• NursingCAS
• TMDSAS
• AMCAS
• LSAC
• LLM CAS

Applicants may apply to one program per college per entry term.

• Application fee – Academic programs: $90 for international students and $65 for U.S. citizens, permanent residents and applicants who qualify for Texas residency under Senate Bill 1528 plus applicable CAS processing fees. Application fees for professional programs vary.
• Official transcripts – from every senior level college/university attended (not required from community colleges unless required by the specific program). Transcripts issued in a language other than English must be accompanied by an official English translation. Academic credentials from China must be verified by CHESICC/CDGDC.
• Official test scores – GRE, GMAT, TOEFL, IELTS, PTE Academic scores (where required) must be reported directly to TAMU by the testing agency. 
• TAMU’s ETS code for GRE is 6003 for the TAMU GradCAS and 4119 for EngineeringCAS. 
• TAMU’s ETS code for TOEFL is 6003 for the TAMU GradCAS, B887 for EngineeringCAS and B888 for BusinessCAS.
• IELTS scores must be sent to Texas A&M University (College Station and Galveston).

6.2.1    Applicants Who Are Citizens of the Following Countries Do Not Need to Submit Proof of English Proficiency:

• American Samoa 
• Anguilla
• Antigua and Barbuda 
• Australia
• Bahamas 
• Barbados
• Belize
• British Virgin Islands
• Canada (except Quebec) 
• Cayman Islands
• Dominica
• Federated States of Micronesia
• Gambia
• Ghana
• Gibraltar
• Grenada
• Guyana 
• Ireland 
• Jamaica 
• Liberia
• New Zealand
• Nigeria
• Saint Kitts and Nevis
• Saint Lucia
• Trinidad/Tobago 
• Turks and Caicos Islands
• United Kingdom

6.3    Graduate Confirmation Process

Beginning with summer/fall 2022 admission, graduate applicants to academic programs (excluding Nursing and Public Health) must accept an offer of admission to enable registration. Admission decisions provided in WebAdMIT will display in the Manage Applications channel on the Applicant tab in Howdy. Admitted applicants must accept an offer of admission to receive a letter of admission and populate a SGASTDN record for registration. Offers of admission that are not accepted by the applicant will be cancelled.

College/Dept	Primary Contact	Secondary Contact	Back up Contact
Engineering AERO    ECEN    OCEN CHEN    ISEN    PETE CSCE    MEEN     CVEN    MSEN     Architecture Geosciences	Alice Brown mary-a-brown@tamu.edu 458-5136	Linda Klimple lindaklimple@tamu.edu 458-5160	Crystal Little crystal-little@tamu.edu 458-5128
Agriculture Liberal Arts Science Engineering BMEN    ETID CLEN    NUEN	Jennifer Cox jennifercox@tamu.edu 458-5137	Geoff Germaine phantomgeoff@tamu.edu 458-5131	Crystal Little crystal-little@tamu.edu 458-5128
Bush School Vet Med Education TAMU Health Galveston	Gwen Phillips gphillips@tamu.edu 458-5132	Verna Davis Davj_1@tamu.edu 458-5122	Crystal Little crystal-little@tamu.edu 458-5128
QATAR SSP MAYS	Crystal Little crystal-little@tamu.edu 458-5128	Howard Nelson Howard.h.nelson@tamu.edu 458-5125	Catherine Roueche-Herdman catherinerh@tamu.edu 458-5124

6.4    Evaluation and Admission Tools

6.4.1    WebAdMIT

WebAdMIT is the application review portal provided within the respective CAS and includes functions such as customizable review assignments, scoring models, and email templates. Admission decisions are provided in WebAdMIT and downloaded to Compass by EIS. WebAdMIT is integrated with the Texas A&M’s Central Authentication service, and users may access production (current) WebAdMIT via the Employee tab in Howdy using their NetID. Access to prelaunch WebAdMIT requires a separate log in and password. Email your Graduate Admissions Liaison to gain access to WebAdMIT.

Current WebAdMIT: https://current.webadmit.org
Prelaunch WebAdMIT: https://prelaunch.webadmit.org

Admissions hosts a monthly meeting for the TAMU GradCAS Department Admins on the first Thursday of the month. Minutes from prior meetings and recordings of previous WebAdMIT trainings can be found in the TAMU Google Shared Drive. Email your Graduate Admissions Liaison for access. 

6.4.2    Graduate Tracking Report

The Graduate Tracking Report is a useful tool for your admission process. This report will provide a comprehensive list by program of all applicants who have received an admission decision within WebAdMIT. An updated report is available in both PDF and CSV format every day through Compass Reports on the Employee Tab of the Howdy Portal. This report will display the to the admission decision, test scores and international and/or sponsored status. Please contact your liaison in the Admissions Office if you have any questions about this report or do not see it in Compass Reports.

6.4.3    TAMUDocs (http://tamudocs.tamu.edu)

TAMUDocs is the admission document database. Application documents (excluding letters of recommendation) for admitted students will be imported to TAMUDocs from WebAdMIT. The Training Manual for TAMUDocs can be found at https://tamudocs.tamu.edu under the Training tab.

To request access to TAMUDocs, send an email to tamudocs-admissions@tamu.edu with the following information:

• Last Name:
• First Name: 
• College: 
• Department(s): 
• Title:
• Email address: 
• Phone number: 
• NetID:
• UIN:

6.4.4    Uploaded Transcripts

Graduate applicants may upload transcripts in the CAS they are utilizing for admission, or via the Applicant Information System (AIS) after an admission decision has been rendered. Uploaded transcripts must be provided to complete applications for review.  Admitted applicants must submit the official transcripts to replace uploaded transcripts prior to initial registration.  

6.5   Special Circumstances

6.5.1    TAMU Undergraduates Admitted to Graduate and Professional School

TAMU undergraduates who have been admitted to graduate study will be dropped from their graduate courses the week prior to the start of the term of admission if they have not graduated with their undergraduate degree.

6.5.2    Admission without Final Transcript or Diploma

Applicants admitted with a final transcript or diploma (degree statement) pending will be required to submit the missing credential during their first semester of enrollment. Failure to submit the required credential to the Admissions Office during the first semester of enrollment will result in a registration hold for subsequent semesters. However, registration holds for initial registration will not be removed until official transcripts (not uploaded) are provided to the Admissions Office. These do not need to be final transcripts but should replace the uploaded transcripts used to review for admission.

6.5.3    Readmission to Graduate and Professional School

(Students who have previously enrolled in graduate and professional studies at Texas A&M University)

Returning graduate students (G6, G7, G8) who have attended Texas A&M University within the past 12 months will not have to apply for readmission.
Applications from returning graduate students (G6, G7, G8) who have not attended Texas A&M University for a period of one year or more will be sent to the department for approval before the students are readmitted.

6.5.4    Admission Deferrals

The process to defer admission from one term to another is labor-intensive. In addition to building a completely new application on SAAADMS and adjusting the checklist, the Admissions Office must also make corrections to SGASTDN and/or SZAREGS and SZASSTD. The Admissions Office asks that you please confirm the appropriate deferral term before requesting a change of term through the Admissions Office. Deferral requests must be made before the beginning of the term of original application.

6.6 Graduate Admissions Compass Forms Guide

This guide will provide basic information about the admission-related forms and offer some hints and tips about navigating in Compass.

6.6.1 SPAIDEN - General Person Identification

• Contains Compass ID, Alternate Identification, Address, Telephone, Biographical, Email, Emergency Contact.
• Alternate ID Tab includes the CAS ID as last name so that it is a searchable field.
• SP denotes the permanent address. SM denotes local/current mailing address.
• Several email address types may be present.  The Texas A&M University email will be marked as priority

6.6.2 SOAIDEN - Name Search Form

Click the three dots between the ID and the + on SPAIDEN:

This opens a dialog box. Click Person Search.

This opens SOAIDEN:

Enter the applicant’s last name and first name. Hit F8 to execute the search. You may also search by CAS ID in the Last Name field.

6.6.3 SAASUMI - Admissions Application Summary

• Shows summary of all applications, application number, Admission Type, Student Type, Residence Type, Status, Status Date, Decision, Decision Date, Curricula.
• Leave elements in Key block to view all applications submitted in Summary block.
• Enter term and/or Program code to filter to only see apps of a particular type.
• Information in Curricula Summary and Field of Study is related to the application highlighted in the Summary block.

6.6.4 SAAACLK - Admission Application/Checklist Summary

• Items marked as Mandatory are required for completion prior to a decision.
• Other items may be required later, sometimes requiring a hold to be placed on the applicant.
• Use of term in Key block will filter to only show applications for that term. Leave blank to view all terms.
• Use scroll bar in Application Summary block to select a specific term. Information in the checklist will reflect requirements for the selected term. 

6.6.5 SOAPCOQ - Prior College and Degree

• Prior college, Transcript Received Date, Degree, Attendance Dates, Prior College Address.
• Degree date is entered when proof of award of degree is received.

6.6.6    SOATEST- Test Score Information

• Test Code, Test Score, Test Date, Admissions Request, and Source.
• Test Codes that begin with a “P” are student-reported and not official.

6.6.7    SOAHOLD/WOAHOLD- Hold Information

• Staff who place holds will need access defined by Hold Type and Originator code. Contact your Compass PAA for access.

6.6.8    SPACMNT- Person Comment

• Comments related to student.

6.6.9    SOASUPL- Application Supplemental Information

• Information used for Texas Higher Education Coordinating Board reports.
• User defined flags and fields.

6.6.10    SUAMAIL- Student Mail

• Where Admissions letters are tracked.
• Click “Clear All” to remove the search filters.
• Use the F8 key to query the form for any entries.

6.6.11    GOAINTL- International Information

• Visa Information-Admissions will enter Permanent Resident (PR-Visa Type) info.
• Document Information.
• Passport Information.
• Certificate of Eligibility.
• Nationality-Admissions will enter nation of birth, nation of citizenship.

 

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